Senior Civil Engineer and Deputy Office Manager

KS Engineers, P.C. is hiring a Senior Civil Engineer and Deputy Office Manager to support civil engineering delivery from early design through construction administration. In this hybrid role based in Philadelphia, PA, you will lead technical work across multiple project phases while stepping in as acting Office Manager when needed and helping drive key client, proposal, staffing, and billing functions.

This position supports a hands-on, client-facing environment where engineering judgment and clear communication matter. The role includes stormwater and regulatory design responsibilities tied to Philadelphia requirements, along with mentorship and team support across the Philadelphia office.

Responsibilities

• Lead and execute civil engineering design tasks across all phases of project delivery, including site layout, grading, and utility design through permitting, construction documents, and construction administration.
• Develop stormwater management designs that follow the Philadelphia Water Department (PWD) Stormwater Management Guidelines for Private Development, including bioretention, subsurface infiltration, and porous pavement.
• Create designs and permit submissions that comply with the Philadelphia Code and applicable municipal regulations.
• Prepare technical specifications and design reports, complete quantity take-offs and cost estimates, and develop realistic construction schedules to support project delivery.
• Act as a primary point of contact for clients, manage project communications, respond to technical questions, and present design progress across project phases.
• Maintain current knowledge of evolving design criteria, regulatory requirements, and industry technology and apply it to improve quality and efficiency.
• Serve as acting Office Manager in the Office Manager’s absence.
• Cultivate and maintain relationships with existing clients, serving as a trusted point of contact and identifying opportunities for expanded services.
• Lead and contribute to proposal development, including technical scopes of work, fee estimates, and interview preparation, supporting the growth of the Philadelphia office.
• Represent KS Engineers, P.C. at industry events, professional organizations, and municipal meetings.
• Provide mentorship to junior staff, including engineers, CADD technicians, and interns.
• Support hiring decisions and participate in candidate interviews.
• Assign and balance workloads across the Philadelphia team.
• Support quality control reviews of project deliverables.
• Oversee project billing, invoicing, and accounts receivable in coordination with firm leadership.
• Manage multiple projects on schedule and under budget.
• Collaborate effectively with internal project teams, subconsultants, and client staff to support team culture and project outcomes.
• Travel to project sites and meet clients as needed.

Requirements

• Bachelor’s degree in civil engineering required.
• Active Professional Engineer (PE) license in Pennsylvania required, or PE licensure in another state with eligibility for Pennsylvania reciprocity.
• Manage multiple projects on schedule and under budget.
• Collaborate effectively with internal project teams, subconsultants, and client staff.
• Possess excellent verbal and written communication skills.
• Travel to project sites and meet clients as needed.

Experience

• 12 to 15 years of experience in site and civil engineering.
• Strong working knowledge of the land development process, including zoning and variance approvals, permitting, agency coordination, and construction administration.
• Demonstrated experience delivering projects in the City of Philadelphia, including working knowledge of PWD, Department of Streets, L&I, and PCPC permitting and regulatory requirements.
• Experience delivering publicly funded infrastructure, institutional, or parks and recreation projects is a plus.
• Demonstrated experience managing client relationships and leading project teams as a senior engineer or project manager.

Compensation and Location

• Location: Philadelphia, PA (hybrid) (Philadelphia, PA 19106)
• Salary: USD 130,000 - 160,000 per year

Benefits

• Medical and prescription coverage through a nationally recognized provider, with KS Engineers, P.C. contributing a significant portion of premiums for both individual and family plans.
• Dental and vision coverage, with KS Engineers, P.C. contributing a substantial portion of premiums.
• 401(k) retirement plan with company matching at every pay period.
• Flexible spending accounts for health and dependent care expenses.
• Commuter benefits for transit and parking expenses.
• Term life insurance, fully paid by KS Engineers, P.C.
• Long-term disability insurance, fully paid by KS Engineers, P.C.
• Generous paid time off, including holidays, vacation, sick days, and personal time, with additional vacation accruing with tenure.
• Discretionary year-end bonus.
• Reimbursement for work-related training, certification courses, and continuing education.
• Company-paid PDHs and support for PE license renewal.
• Raises upon PE and PLS licensure.
• Employee referral bonus program.

Physical Requirements

• Ability to sit at a desk for extended periods (often 6–8 hours a day).
• Maintaining posture while working at a computer.
• Short periods of standing or walking within the office (to printers, meeting rooms, etc.).
• Site visits required from time to time, mainly visiting sites during design to assess the site and during construction to ensure work is progressing.